Tag Archives: Traveling Archivist Program

Apply Now for the Traveling Archivist Program

The Traveling Archivist Program is Now Soliciting Applications

APPLICATION DEADLINE: JANUARY 5, 2018

The State Archives of North Carolina can help with the preservation of and access to your historical collections

Plan of a tract of land situated in the counties of Franklin and Wake, NC, the property of William M. Jeffreys, Esqr.

Plan of a tract of land situated in the counties of Franklin and Wake, NC, the property of William M. Jeffreys, Esqr. [Call number: MC.039.1832b]

TAP provides hands-on preservation assistance to cultural and heritage institutions that house archives, papers, and records at risk of deterioration and damage. The purpose of TAP is to help improve preservation of and access to collections that document the culture and history of our state.

Institutions chosen to participate in this program will receive an onsite visit from to:

  • Conduct a collections assessment of your collection
  • Discuss your policies and procedures
  • Provide suggestions for collection processing
  • Deliver supply catalogs and some basic supplies
  • Present a final report of the site visit with full recommendations for improving the care and management of your collection

The application is open to all North Carolina cultural and heritage institutions that house and maintain active historical collections, and whose collections are accessible to the public.  Those institutions housing solely objects or artifacts are ineligible for this program.

The guidelines and application may be accessed online and application deadline is January 5, 2018. Questions relating to the application process may be addressed to Andrea Gabriel, North Carolina State Archives, 919-807-7326, andrea.gabriel@ncdcr.gov, Monday through Friday, 8:00 a.m. to 5:00 p.m.

Traveling Archivist Program Solicits Applications

APPLICATION DEADLINE: AUGUST 31, 2016

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 Does your institution need help with the preservation of and access to your collections?

If so, the State Archives is now soliciting applications for its Traveling Archivist Program (TAP).

TAP provides hands-on preservation assistance to cultural and heritage institutions that house archives, papers, and records at risk of deterioration, neglect, and damage. Institutions chosen to participate in this program will receive an onsite visit, a collections assessment, recommendations for managing and caring for the collections, training and instructions, and other resources including some basic preservation supplies.

The purpose of TAP is to help improve preservation of and access to collections that document the culture and history of our state.

The application is open to all North Carolina cultural and heritage institutions that house and maintain active historical collections, and whose collections are accessible to the public; however, federal agencies and those institutions housing solely objects or artifacts are ineligible for this program.

Since its beginnings in 2009, TAP has served more than 100 repositories in 54 counties.

Click on the application and guidelines. Questions relating to the application process may be addressed to Andrea Gabriel, North Carolina State Archives, 919-807-7326, andrea.gabriel@ncdcr.gov, Monday through Friday, 8:00 a.m. to 5:00 p.m.

 

 

 

Traveling Archivist Offers Help to North Carolina Repositories

[This blog post comes from Andrea Gabriel, Outreach and Development Coordinator for the State Archives of North Carolina.]

Images of photographs on top of a scrapbook. The Traveling Archivist Program (TAP) provides onsite consultation in best practices for the preservation of and access to archival materials held in North Carolina repositories in order to preserve items like this.

The Traveling Archivist Program (TAP) provides onsite consultation in best practices for the preservation of and access to archival materials held in North Carolina repositories.

Could you use some help with managing and caring for your archival collections?

Applications are now being sought for admission to the Traveling Archivist Program (TAP), a program providing onsite consultation in best practices for the preservation of and access to archival materials held in North Carolina repositories.

TAP addresses best practices in accessions and acquisitions, preservation and conservation including environmental conditions, proper handling and storage, public access tools and outreach, and administrative infrastructure. Each site visit includes a collections assessment, discussions with staff and administrative personnel, and practical low-cost recommendations to improve preservation and access. These recommendations will be formalized in a written report provided to your organization. Some basic supplies will be supplied.

Institutions eligible for this project can include historical and genealogical societies; public libraries; the archives of colleges, hospitals, and other organizations; museums; and other institutions that hold materials documenting the state’s history and culture. Archival materials may include institutional and administrative records, letters, ledgers, journals and diaries, scrapbooks, audio visual materials, rare books, photographs, drawings and ephemera. The TAP is not designed for institutional that house only objects.

Since 2009, TAP has assisted more than 70 institutions throughout North Carolina, several of which have used the formal report to secure outside funding. Many of these collections were started by individuals interested in preserving the local history of their communities and were later donated to historical societies, public libraries, or community colleges.

The TAP program is open to all North Carolina cultural and heritage institutions that house and maintain active archive and record collections accessible to the public. Applications will be accepted until September 26, 2014. The application and instructions are available from the News and Events page on the State Archives website.

Questions relating to the application or the program may be addressed to Andrea Gabriel, State Archives of North Carolina , 919.807.7326; andrea.gabriel@ncdcr.gov.

Traveling Archivist Preserves North Carolina History: Applications Sought

traveling_archivist

North Carolina is rich in stories, chronicled in part through historic documents such as maps, photographs, scrapbooks, letters, and official government documents held in nearly 1,000 cultural repositories throughout the state. Yet many of these materials are at risk due to normal deterioration, environmental damage, negligence, or improper handling.

The State Archives of North Carolina can help through its Traveling Archivist Program (TAP). The purpose of TAP is to encourage best practices in the preservation of and access to special collections (rare books, manuscripts, archival records, photographs, oral histories, scrapbooks, newspapers, and ephemera) held in North Carolina repositories. Repositories include historical and genealogical societies; public libraries; the archives of colleges, hospitals, and other organizations; museums; and other institutions that hold materials documenting the state’s history and culture. TAP offers onsite collection assessments, demonstrations and instruction, and some basic preservation supplies.

TAP has assisted more than 70 qualifying institutions throughout the states. Many of these collections were started by individuals interested in preserving the local history of their communities and were later donated to historical societies, public libraries, or community colleges.

The TAP program is open to all North Carolina cultural and heritage institutions that house and maintain active archive and record collections accessible to the public. Applications are currently being solicited and will be accepted until October 9, 2013. The application and instructions are available from the State Archives website News and Events page, http://www.ncdcr.gov/archives/NewsAndEvents.aspx.

Questions relating to the application or the program may be addressed to Sarah Koonts, State Archives of North Carolina, 919.807.7339 or sarah.koonts@ncdcr.gov.

Traveling Archivist Program Continues to Assist North Carolina Repositories

[This blog post comes from Andrea Gabriel, Director of Outreach and Development for the State Archives of North Carolina]

Traveling Archivist Program Continues to Assist North Carolina Repositories 

North Carolina’s Traveling Archivist Program (TAP) provides consultation, training, and guidance to North Carolina repositories whose collections document North Carolina history and culture, whose collections are accessible to the public and may be at risk of due to deterioration, neglect, or damage. These repositories include historical and genealogical societies; public libraries; the archives of colleges, hospitals, and other organizations; museums; and other institutions throughout the state. TAP encourages best practices in the preservation of and access to special collections (rare books, manuscripts, archival records, photographs, oral histories, scrapbooks, newspapers, and ephemera).

The Traveling Archivist Program (TAP) began as a pilot program with a grant from the National Historical Publications and Records Commission in 2009. Since then, the TAP has helped over 60 North Carolina institutions by tailoring a program unique to each repository.   Once accepted into the program, the traveling archivist conducts a physical survey of the institutional collections to assess both preservation needs (storage conditions, security, environmental controls), and access tools (finding aids, inventories, indexes, or catalog records, etc.). The traveling archivist brings samples of conservation supplies and a supply catalog, the Manual of Basic Archival Practices, holds in-depth discussions with repository staff, provides staff training, and conducts workshops all onsite. Formal recommendations are submitted to the repository in a written final report.

Applications are solicited each spring and fall and are open to all North Carolina institutions who house archival materials.

North Carolina is fortunate; retired former State Archivist Dick Lankford is now the traveling archivist, replacing Dr. Hal Keiner.  New applications will be solicited in fall of 2013.

The Traveling Archivist Program: Now Accepting Applications through March 1, 2013

[This blog post comes from Andrea Gabriel of our Resource Management Branch.]

North Carolina has nearly 1,000 cultural and historical repositories whose holdings chronicle the history of our state—historic maps and photographs, scrapbooks, diaries, and letters, oral histories, architectural drawings, business and organization records, and other materials—yet many of these collections are at risk due to normal deterioration, environmental damage, negligence, or improper handling.

The State Archives of North Carolina can help. Its Traveling Archivist Program (TAP) offers onsite hands-on assistance to institutions that preserve North Carolina’s history and culture. Institutions chosen to participate in this program will receive an onsite collections assessment, recommendations for managing and caring for the collections, and staff training and instruction; some basic preservation materials may be supplied. Cultural institutions eligible for this program include historical and genealogical societies, libraries, archives, museums, and historic houses.

The purpose of TAP is to educate the staffs who take care of these collections and to encourage best practices in collection preservation and access.

Organizations must apply for assistance through an application process. The application is open to all North Carolina cultural and heritage institutions that house and maintain active archive and record collections accessible to the public. Institutions housing solely objects or artifacts are ineligible for this program. The application and instructions are now available online at the State Archives website, http://www.archives.ncdcr.gov.  The application deadline for the TAP is March 1, 2013.

Questions relating to the application or the program may be addressed to Andrea Gabriel, State Archives of North Carolina, 919.807.7326; andrea.gabriel@ncdcr.gov, Monday—Friday, 8:00 a.m. to 5:00 p.m.

SHRAB Workshops on Grant Writing Now Available

[This blog post comes from Andrea Gabriel of our Resource Management Branch.]

The State Historical Records Advisory Board (SHRAB) is offering “Getting Ready to Go” (GR2G) workshops, designed to help cultural repositories navigate the grant writing process.

The goal of the GR2G workshops is to demystify the grant writing process for cultural repositories.  You will learn about the types of agencies and organizations offering grant opportunities. You will learn the importance of your repository’s internal documents (mission statements, collection policies, institutional histories, finding aids, etc.) as the starting point for grant preparation.  You will learn how to put your ideas for improvement down on paper through the preparation of project narratives and budgets.  You will learn how to use grants.gov to submit you completed grant applications to federal agencies.  You will leave with a toolkit full of practical advice and resources.  In short, you will be empowered to succeed.

The GR2G workshops will be taught by North Carolina’s Traveling Archivist, Hal Keiner, and are based on his extensive experience working with the state’s smaller cultural heritage institutions.  If you always wanted to write a grant but were afraid to start, the GR2G workshops are for you!

Six regional workshops are scheduled throughout the state. Registration fees are $20 and include lunch.

Register early! Each workshop is limited to 20 participants.

October 2, 2012—Elizabeth City, N.C., 9:00 a.m. to 4:30 p.m.

Register:https://www.surveymonkey.com/s/SHRABElizabethCity

October 16, 2012, New Bern, N.C., 9:00 a.m. to4:30 p.m.

Register: https://www.surveymonkey.com/s/SHRABNewBern

October 30, 2012, Southern Pines, N.C., 9:00 a.m. to 4:30 p.m.

Register: https://www.surveymonkey.com/s/SHRABSouthernPines

November 13, 2012, Greensboro, N.C., 9:00 a.m. to 4:30 p.m.

Register: https://www.surveymonkey.com/s/SHRABGreensboro

November 27, 2012, Lincolnton, N.C., 9:00 a.m. to 4:30 p.m.

Register: https://www.surveymonkey.com/s/SHRABLincolnton

December 4, 2012, Asheville, N.C., 9:00 a.m. to 4:30 p.m.

https://www.surveymonkey.com/s/SHRABAsheville

These workshops are made possible by a grant from the National Historical Publications and Records Commission