We have been fortunate this summer to have an intern to assist in the Registrar’s office at the State Archives of North Carolina. Chandler Foster, a rising senior at the University of North Carolina at Greensboro (UNC-G), took time out of his summer to work on several projects pertaining to the older accession records within the office. Initially, he focused his attention on the filing of newer accession records pertaining to recent state agency and county transfers to the State Archives. Once that project was completed, Chandler reorganized the older accession records relating to the newspaper microfilm.
Chandler also worked on rectifying one of the biggest challenges in the accession records, the separation of the accession records of the map collection into new and old completed accession sheets. The existing system prevented any quick determination of the copyright of a map for publication. Chandler took these separated accession records and merged them into a new unified filing system under the map classification codes. In addition, he also worked to clean up the filing of gubernatorial accession records within the Registrar’s office.
As the State Archives creates a repository for digital records stored onsite, it is necessary to determine the accession number of digital copies of maps stored in that repository. The accession numbers are used as the unique identifier for electronic file naming system. To assist in that work, Chandler reviewed the recently compiled map accession records generating a listing of accession numbers that can be now used for electronic file naming.
Chandler’s final project focused on creating an Excel spreadsheet for an accession ledger dated from 1946 to 1957. The accession records of the State Archives date back to 1903, and consist of documentation recorded on different formats such as commission reports, ledgers, card catalog, and an access database. Unfortunately, this makes a quick search across these varied formats challenging. Chandler started the transcription of one of the older accession ledgers, which will prove to be a boon to the staff as they search for older accession entries.
Chandler’s work has proved to be invaluable to the services of the Registrar’s Office at the State Archives of North Carolina. His dedication and willingness to tackle difficult projects improved the accessibility of a variety of accession records. We have been extremely fortunate to have Chandler to work with us this summer, and we wish him the best as he attends his final year at UNC-G.