[This blog post comes from Donna Kelly, Head of the Special Collections Section.]
During February 19–23, Bill Brown (State Archives registrar) and Donna Kelly (head of Special Collections) traveled to the Outer Banks History Center (OBHC) to help Samantha Crisp (director of the OBHC) and her staff renumber, relabel, and shift records. This effort was part of a larger one to standardize the numbering of archival records within the Special Collections regional facilities. In addition, collections were shifted to provide easier access and provide uniformity to records storage at the OBHC.
On the first two days Donna renumbered 162 maps, incorporating a new call number system used at the main office of the State Archives in Raleigh. For the last three days she inventoried and reorganized 20 of 40 map drawers, which included approximately 874 maps. Folders within each map drawer were labeled A to Z.
Over the course of five days, Bill shifted and recorded shelf locations for 154 renumbered collections (including the Manteo Coastland Times bound newspapers). He moved 657 cubic feet of material from the back of the stacks to the front for better access. (A cubic foot is approximately the size of a box of copier paper.) He also cleaned five rows of shelving with ethanol.
Samantha shifted approximately 735 cubic feet of materials, including photographic collections, periodicals, and unprocessed records. She also assigned new call numbers to 150 collections and relabeled 200 boxes.
Stuart Parks relocated all of the framed artwork and renumbered digital files of scanned items. He also helped move shelving and cut folders that were used to rehouse many of the maps. Tama Creef covered the front office.
All in all it was a productive, albeit exhausting, week!