Disaster Preparations

[This post is cross-posted from our records management blog, G.S. 132 Files.]

Hurricane Matthew is expected to move north along the east coast of the U.S. later this week and into the weekend. Even if the eye of the storm remains offshore, hurricane or tropical force conditions could still impact North Carolina. Those in the storm’s path should prepare for possible wind and water damage.

We are encouraging all agencies to stabilize your records storage areas before the storm hits, while also making sure that your response contact lists and resources are ready to use should your records be impacted.

  • Ensure that records are 3-6 inches off the floor, if possible. Consider relocating records out of the bottom drawers of filing cabinets, away from windows, and out of basement and attic areas.
  • Compile some recovery supplies, including plastic to cover cabinets, records boxes, and bookshelves.
  • Compile information on disaster recovery vendors.

In the event that your records do get impacted, please contact the State Archives immediately.

Becky McGee-Lankford (Government Records Section Chief) 919-807-7353

Sarah Koonts (State Archivist) 919-807-7339

Jennifer Blomberg (Head of Collections Management) 919-807-7308

Below are initial steps to take in the event that records are damaged by water:

Sample Inventory Control Forms

Initial Steps Before Recovery of Wet Records

Selected List of Disaster Recovery Services

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