Traveling Archivist Offers Help to North Carolina Repositories

[This blog post comes from Andrea Gabriel, Outreach and Development Coordinator for the State Archives of North Carolina.]

Images of photographs on top of a scrapbook. The Traveling Archivist Program (TAP) provides onsite consultation in best practices for the preservation of and access to archival materials held in North Carolina repositories in order to preserve items like this.

The Traveling Archivist Program (TAP) provides onsite consultation in best practices for the preservation of and access to archival materials held in North Carolina repositories.

Could you use some help with managing and caring for your archival collections?

Applications are now being sought for admission to the Traveling Archivist Program (TAP), a program providing onsite consultation in best practices for the preservation of and access to archival materials held in North Carolina repositories.

TAP addresses best practices in accessions and acquisitions, preservation and conservation including environmental conditions, proper handling and storage, public access tools and outreach, and administrative infrastructure. Each site visit includes a collections assessment, discussions with staff and administrative personnel, and practical low-cost recommendations to improve preservation and access. These recommendations will be formalized in a written report provided to your organization. Some basic supplies will be supplied.

Institutions eligible for this project can include historical and genealogical societies; public libraries; the archives of colleges, hospitals, and other organizations; museums; and other institutions that hold materials documenting the state’s history and culture. Archival materials may include institutional and administrative records, letters, ledgers, journals and diaries, scrapbooks, audio visual materials, rare books, photographs, drawings and ephemera. The TAP is not designed for institutional that house only objects.

Since 2009, TAP has assisted more than 70 institutions throughout North Carolina, several of which have used the formal report to secure outside funding. Many of these collections were started by individuals interested in preserving the local history of their communities and were later donated to historical societies, public libraries, or community colleges.

The TAP program is open to all North Carolina cultural and heritage institutions that house and maintain active archive and record collections accessible to the public. Applications will be accepted until September 26, 2014. The application and instructions are available from the News and Events page on the State Archives website.

Questions relating to the application or the program may be addressed to Andrea Gabriel, State Archives of North Carolina , 919.807.7326; andrea.gabriel@ncdcr.gov.

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