Monthly Archives: April 2007

Closing Reminder

This is just a brief reminder that the Search Room will be closed from May 1 – July 10 due to building renovations. Correspondence reference and copy services including photograph duplication will be disrupted and response time to reference requests will be slowed during the public closure and for several months thereafter. We regret any inconvenience this may cause and thank you for your patience and understanding.

We also want to remind you that the State Library will be closed from April 30 through early June in order to move from their temporary space on the ground floor, back to their newly renovated space on the first floor. To learn more about their move and their new space, visit the State Library’s blog at http://statelibrarync.blogspot.com/.

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Project Archivist Job

A part-time/temporary, time limited job is available at the State Archives. To quote the job ad (pdf format), posted on both the State Archives and SHRAB websites:

This is a professional-level archival position with responsibilities for helping coordinate a two-year NHPRC program focusing on disaster preparedness planning administered by the SHRAB. This program, “Disaster Preparedness Training for Depository Institutions,” will involve planning, implementation, and evaluation elements. The Project Archivist position is part-time, to average 20 hours per week during the first year of the project, and 10 hours per week during the second year (hours may vary). Hours are flexible and may require more hours some weeks and fewer hours in others. The base of operations is the State Archives, Raleigh, North Carolina, although travel within the state may be necessary. The Project Archivist will work closely with the State Archivist and the section’s management team, members of the ten-member SHRAB, and other archival professionals.

Alternative Research Sites

While the Archives is closed, patrons may want to consider other repositories for their North Carolina research. The NC ECHO website (www.ncecho.org) lists North Carolina repositories and the types of records that they hold. Many of the Archives’ records have been microfilmed and the film may be available in other repositories. Institutions most likely to have copies of such microfilm are family history centers associated with LDS churches; local history rooms of public libraries, including many out of state, such as Dallas/Ft. Worth; the Olivia Raney Local History Library in Wake County; community colleges; university libraries, especially UNC and Duke.

Additional repositories that may have information useful to researchers are the National Archives and the Library of Congress in Washington, DC and the State Library of Virginia in Richmond. Websites that may be useful are:

Stack Shifting Update from April 10, 2007

On April 10 staff of the Archives and Records Section finished the relocation of the records from the top stack level. This was done to accommodate the renovation work that will take place on that level. The installation of new fire suppression and detection systems necessitated this records shift. While all of the records normally housed in the Archives’ stacks are now in temporary shelving locations, at this time all records are available for the public to research in the Search Room.

You may have noticed on our website and this blog that the public services of the Archives will be closed from May 1-July 10 due to the next large phase of renovations. A good portion of this closure will be to accommodate the massive shift of records back to the renovated stacks. Additionally, records will be inventoried as they are returned to the shelf. While we hate to close for such a long period of time, we hope that by conducting inventory this summer we won’t need to close for our annual January inventory.

The collections at the North Carolina State Archives are full of many treasures for historical and genealogical research. Preservation is an important cornerstone of our mission. While shifting these records to accommodate the renovations in the stacks hasn’t been easy, we look forward to the time when all the records are inventoried and back in place. For any additional information on this effort, please contact me at sarah.koonts@ncmail.net

New OBHC Website Open for Business!

Log fort near New Berne from James Wells Champney SketchbookWe are excited to announce that the Outer Banks History Center has a new website. The website features several images including this sketch of a “Log fort near New Berne” from the James Wells Champney Sketchbook, ca. 1862, pictured on the right.

The Outer Banks History Center is a regional archives and research library administered by the North Carolina State Archives and located in Manteo, on historic Roanoke Island, North Carolina. Its holdings document the history, development and growth of the North Carolina coast. Each year the Center responds to between 3,000 and 4,000 research requests from scholars, writers, historians, journalists, genealogists, the general public, and such national broadcast media as the History Channel, the Weather Channel, and National Public Radio.

Search Room Closing Dates

The Search Room will be closed from May 1 through July 10 to allow the staff to relocate all equipment, materials, and offices to the basement for the duration of the second floor renovations. During this time the stacks renovation should be completed, allowing section staff to begin the process of replacing all county records, state agency materials, and other record groups in their proper homes. Staff will also inventory all stacks materials during this time, rather than waiting for January when the Archives has traditionally closed for inventory. Although we realize that this period of closure will have an impact on our researchers, we hope that the time they will gain in January 2008 as a result of inventory already being completed will mitigate that loss somewhat.

We will post more closure and renovation updates as we know them, so please check this space in the coming weeks for the latest news.

Stack Renovation Update

Part of the planned renovation for the Archives and Library Building includes the installation of a new fire detection, alert, and suppression system. Because this work includes the installation of new pipes and electrical conduits in the Archives’ stacks, the managers of the Archives and Records Section decided to remove the archival materials from the stacks during renovations. Doing so protects the records from potential damage during construction work while still allowing access for researchers. Space was made available in the State Records Center next door to accommodate the temporary relocation of these archival records.

Two of the Archives’ stack levels are now finished. To make the top stack level ready for the renovation work, staff is in the middle of moving the records down one level to a completed floor. We anticipate completion of this phase of the records relocation by April 13, 2007. Once the top stack level renovations are finished, staff will work on returning all the records to the proper floors beginning in late May or early June. Staff will inventory the returning records to ensure that all are back in place.

All of this records shifting represents a lot of hard work by the section staff. Each phase of the shifting had to be carefully planned and executed to maintain intellectual control of the records. At all times preservation concerns were factored into the shifting plans. We are most pleased to note that during this process access to records will not be interrupted for any length of time and all of our priceless collections will be preserved. We are proud of how hard the section staff has worked to make this massive undertaking a success so far. Questions about the shifting effort can be directed to me at sarah.koonts@ncmail.net.